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How to Maintain Facilities on Multiple Sites

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August 16, 2020

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Max O'Neill

How to Maintain Multi-Site Facilities

Take Control Across the UK

Construction worker wearing safety harness on roof

If you own or run a business which utilises facilities at multiple sites, you will already know the effort it takes to keep all locations running smoothly. Whether you are running multiple outlets, storage facilities, manufacturing plants or a mixture of all three, keeping multi-site facilities maintained is a full-time job. There are many different aspects to consider, from cleanliness to security and safety. Without clear planning and oversight, it can be easy to let some areas slip, but it’s important to address these issues as soon as possible. Maintaining your facilities at every site can be a matter of law, and it will also keep your business streamlined and secure.

Establishing Processes

The key to effective facilities management is in establishing clear processes that can be followed to the letter. This will prevent ad hoc maintenance, and reduce the risk of forgetting important tasks. If you haven’t already, draw up a document that lists each area of maintenance and how often it needs to be completed. You can then begin to assign these tasks, either internally or to an outside contractor. For example, S & S Shutters is a roller shutter maintenance company that offers maintenance in the form of an annual subscription, meaning they will automatically service your shutters without you needing to remember about them. These external companies can be a useful tool, particularly for tasks which may require specialist skills.

Maintaining Security

One of the most important parts of multi-site facilities management is maintaining the security of each site. Detail-oriented inspections are the first port of call. Left untreated, small defects in your doors, roller shutters and locks can become worse, shortening system lifespans and leading to the expense of a complete replacement. With regular and efficient upkeep, these risks can be minimised. Maintaining the security of your sites is vitally important, as it will prevent damage from natural causes or unwanted visitors that couldĀ 

Heavy Machinery Maintenance

PUWER (Provision and Use of Work Equipment Regulations 1998) are government regulations that deal with any machinery used in the workplace. As part of these regulations, any heavy machinery is required to undergo annual maintenance. Even if your facilities don’t contain any other forms of machinery, it’s important to be aware that roller shutters are classed as heavy machinery and therefore fall under these regulations. It’s therefore even more important to make sure your roller shutter maintenance is up to date, alongside any other heavy machinery you may utilise.

Quality Control

As part of your multi-site facilities management, you should always institute quality control as part of your regular activities, to ensure that any maintenance activities are being carried out properly. This is particularly true if you are outsourcing any maintenance. It can be tempting to rely on others to complete repairs so that you can focus your attention on other areas, but it is always worth scheduling regular checks over your facilities. With these in place, you will be able to keep an overview of each site and ensure it remains safe, secure and properly maintained.

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